Administrative Assistant

Administrative Assistant

Summary

Description

PSC Group is seeking a full-time Administrative Assistant to provide on-site support to our railcar repair group and serve as the main point of contact for both PSC employees and customer contacts. The Administrative Assistant is responsible for all clerical duties to include managing timesheets and communicating operational information from the field to the customer. This role will require the ability to multi-task and provide back-up assistance when needed to order supplies and PPE, as well as complete and maintain site specific documentation. The ideal candidate will have excellent customer service, communication, organizational, and interpersonal skills and will demonstrate the ability to multi-task in a chemical plant clerical environment.

Work Schedule: Monday - Friday (8-hour days)

Job Duties & Responsibilities:

• Submits data entry for railcar billing.
• Completes timesheets and payroll for on-site employees.
• Tracks attendance and maintains personnel training files.
• Ensures and maintains employee confidence by keeping information confidential.
• Maintains payroll operations by following policies and procedures; reporting needed changes.
• Maintains vacation, overtime, and attendance schedules.
• Prepares reports by compiling summaries of earnings, overtime, turnover, etc.
• Provides information to PSC employees and customer contacts by answering questions and requests.
• Maintains OSHA / Safety Council records.
• Submits monthly and quarterly updates to customer and PSC Pasadena office
• Provides administrative support and back-up assistance to order unit supplies and PPE as needed.
• Completes any other duties that may be assigned to complete the job.

Job Qualifications:

• Must possess a valid driver's license and TWIC card
• Proficient in Microsoft Office (Excel, Outlook, Word and PowerPoint)
• Good communication and organizational skills
• Ability to multitask and meet deadlines on a consistent basis
• Maintain high level of confidentiality and professionalism
• 18 years or older and legally able to work in the U.S.
• Stable work history with good references from past employer
• Pass a drug screen, physical, and background check
• PSC is a veteran-friendly company. Previous military experience and proven ability to follow procedures is a plus.

Why join the PSC team?

• Founded in 1952, PSC' s longevity is rooted in our commitment to quality service, safety, environmental protection, and taking good care of our employees.
• PSC is the industry leader in product handling and site logistics services for refineries, chemical producers, and marine transportation providers.
• Check out our videos at to see how the work we do makes a difference and is essential for our economy.
• Learn more about our company culture and view our PSC Connection employee newsletter at .
• Our Core Values serve as the foundation for all we do-how we conduct our business, serve our customers, and treat members of our PSC family. Learn more at .

Employee Benefits:

• Medical insurance options with the company paying a large portion of the premiums, including affordable dental and vision plans for employees and their families
• Company-paid life, short-term, and long-term disability insurance
• Matching 401(k) plan to help employees save money for retirement
• Vacation, sick leave, and holiday benefits (varies by work group)
• Incentives, discounts, and bonuses
• Industry-leading training and development programs

Physical Requirements:
You must be able to:

• Speak, write, read fluent English. Hear and have good vision.
• Regular on-site attendance and punctuality is required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

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